The R.S.V.P card

Guest Blogger: Rebecca Leary from Wedding Paper Divas

Find this invitation & RSVP card set from Wedding Paper Divas

At the very least, wedding invitations include the actual invitation and the R.S.V.P. card. While the wedding invitation sets the tone for the celebration and provides the who, what, when, where and why of the event; what exactly is the R.S.V.P. card? Sure, we know that it means to respond to the sender with whether or not you plan on attending the wedding – but is it perhaps something more?

First, let’s take care of the basics. R.S.V.P. is French for Répondez S'il Vous Plaît, which literally means: respond, if you please. Or simply, please respond. Please note: it is redundant to write: Please R.S.V.P., which would translate to: Please respond, if you please. Now, is the R.S.V.P. card something more than a count of attendance? 

Well yes, and here’s how:

For the Couple
Whether your budget is $5,000 or $50,000, making sure it’s allocated properly and not wasted is a high priority for every couple and the R.S.V.P. card gives you a certain amount of budget control. It is with this card that you can keep a handle on wedding costs by simply filling in the number of guests and/or writing their name(s) on the M line. This way there are no surprise guests and if you want an evening without children, it politely lets guests know they need to make the proper arrangements. Also, if you are offering menu choices, you can offer guests the option to select a single entrée rather than providing dual entrees, letting you make sure the appropriate amount is prepared. Finally, if you are hosting multiple events, simply list all of them on the R.S.V.P. card and keep track of attendance all in one place.

Beyond the budget, the R.S.V.P. card helps build excitement for the day to come. As you start getting them back in the mail, you’ll find that guests, both those attending and those who cannot, often write a personal note of congratulations. Compiled into a book, box or binder, these messages are yet another keepsake of your special day.  

Wedding Paper Divas

For Guests
It is an honor and a privilege to witness one of life’s most intimate moments between two people. As a guest, it is helpful to pay close attention to the subtle clues on the wedding invitation – location, attire, wording, etc. – and the R.S.V.P card, observing the same elements as noted above. Every last detail was carefully selected to let you, as a guest, know what to expect in accordance to the couples wishes – all in an effort to ensure everyone has a great time.

After all, if it was your wedding, you’d expect the same from your guests.

As a final note, to account for those who forget to fill in their name on the R.S.V.P. card, (yes it does happen) simply make a numbered list of the guests and write the corresponding number on the R.S.V.P envelope by the stamp. It’s an inconspicuous spot and will save you the trouble of trying to figure out who sent it.

Author Bio: Rebecca Leary is a seasoned writer and guest author who enjoys connecting people with thoughtful products, services and ideas as they relate to the wedding and event planning industries.

Hip Ink Custom Invitations

One of our Friendors, Sarah of Hip Ink has recently launched an Etsy store. If you're a Bride planning your wedding and you don't know what Etsy is, I suggest you check it out. The website is like an online flea market and you can visit a bunch of different suppliers of almost any product! Many Brides and Planners turn to this site for favours, wedding party gifts, unique jewelery and stationery.

Sarah is known for her Couture line of custom invites. She designs each one with the clients requests in mind and creates unique one-of-a-kind invitations and stationery for their special day. Having a specially made invite can get expensive, so to accommodate and continue to share her love of design, Sarah launched the Etsy store.

There are a variety of pre-designed invitations available on her storefront that you can choose from and then edit to display all of your details. We especially like these two:

Check out all the other designs she offers here. And, if you want to meet with Sarah to design your very own stationery line for your special day, visit her website and drop her a line or email.

Your invitations are what sets the tone, mood and theme for your wedding, so be sure that they are personalized, unique and display your personalities.

RSVP No Shows

I've seen it a few times - guests RSVP to the wedding and then are no shows. This is not only poor etiquette, but it adds extra stress for the Bride & Groom.

When you are invited to a wedding and you RSVP "yes", be sure to show up. Unless an emergency arises (family death, illness or severe weather) you should honour your word and attend.

What happens when guests are a no show? Well, firstly food and money go to waste. 99% of weddings, the couple have to pay upfront for meals ordered - this includes quantity of appetizers and plate settings. Also, the couple have ordered their cake and or dessert/late night table based on the number of RSVP's they received. So if there are no shows, there is food and money wasted.

How do no shows add extra stress for the couple (and or their Wedding Coordinator)? The venue is set up and arranged for a specific number of people and with no shows - there can be gaps in the seating arrangements. Someone I know, recently went to a wedding and 2 couples from a table of 6 were no shows - leaving 4 empty chairs. Due to another couple at a different table not showing as well, there were 2 seats available to which they could fill leaving one table completely empty and another entirely full.
But that's good then right? Not really - there is now one empty table, and 6 paid for meals that won't be eaten. But, having an entire table empty is better than having one large table with only 2 people seated at it. The venue staff or your Coordinator can discreetly remove the dishware so that it doesn't look like the table is still awaiting guests.

So - what do you do if you are the guest who is a no show? You should call the Bride or Groom and leave a voicemail as to why you can't attend. If you know someone else who is attending the wedding and you don't want to call the Bride or Groom, relay your message to them so they can give your regards. You should also send a hand written note or email to the couple informing them that you hoped they enjoyed their celebration. As for the gift? If you're invited to a wedding and you RSVP "yes" but don't go - you should still give a gift. Mail a card with a cheque, or drop off the card and or gift in person. But, let me stress this - you must extend a gift and a sincere apology for your absence.

No one likes no shows. If you say you're going to attend a wedding, then do. Weddings are a celebration of two people who wanted you to be a part of it. It's always an honour to be invited to a wedding - and it would be an honor to the couple if you attended.


*Invitation designed by Jolie Papeterie Boutique

CopyKate #02

Invitations are the first thing your guests see for your wedding, unless you are having a Save the Date. You need to set the tone for your wedding through your invite - it helps guests decide if they are able to attend, what to wear, and what is expected of them (travel, costs, etc).

CopyKate #02: The Royal Wedding Invitation

I emailed my friend Sarah from Hip Ink to inquire about William & Kate's Royal Wedding invites, and how couples would be able to get the same look and feel of their invites for a whole lot less.


Here's what she had to say:

From photos I’ve seen, my guess would be that William and Kate’s invitation was likely printed on a 100% cotton, double-thick card, around 6×8 (which is oversize for standard invitations). I’m quite sure that the details were engraved, the royal crest stamped in gold foil and the edges of the card were gilded with actual gold. The invitation would have most certainly arrived in a double envelope.


$16-$20 per invite, plus optional personalization
The Royal Invite was an approx. 6x8 thick cotton card, engraved, with gilded edges and a foil stamped crest. You would probably expect to pay around $800-1000 for 50 invitations that were similar. The engraving - the most expensive printing method for invitations - and gilded edges are what really drive the cost up.

What was interesting about the Royal Wedding invites, at least to us in North America, was the lines where the guests names were written in (in this case it would have been the Royal Calligrapher who wrote them all). This is standard practice (personalizing invitations with guest names) in the UK and Australia, and adds a nice personal touch.

This is definitely something that you could incorporate if you're working with a custom designer. For example, I offer personalization on invitations or RSVP cards for around $.75-$1.00 each.

$9-$10 per invite
A mid-range but very similar invite that would look almost identical could be created using the same cardstock (a 100% cotton double-thick card), letterpress printing (still very chic and high-end) and a foil stamped gold crest (but skipping the gilded edging) for around $450-500 for 50 invitations.

$4-$6 per invite
The standout of this invite is the gold foil crest – keep that element and you’ve got the look. Combine a nice (but not super-thick) cardstock and digital printing, and you've got a more affordable item.

Did you notice that the RSVP information is printed in the lower left hand corner, asking guests to reply to the Lord Chamberlin’s office? As is traditional, and most formal, the reply is to be provided in writing – no email or phone calls here, no little mail back cards – old-school all the way. Also, no reception info. Separate invitations were mailed out for those invited to the afternoon reception held by the Queen, as well as the evening reception held by Prince Charles, and those invitations have not been made public.

So, there you have it. You can recreate Wills & Kate's invites at any price level and still get the same regal look. Contact Sarah for info on your wedding invites, or if you're working with us for Full Wedding Planning we will be able to refer you to vendors like Sarah that offer discounts to our clients.

Cheerio!