Working with vendors....

specifically a Wedding Coordinator can be like learning a foreign language for some...daunting.
It doesn't need to be that way.

There are a few vendors that like to show up to an event, do their thing and leave. Some haven’t worked with a Coordinator, therefore don’t know what to expect. Others have and loved it, and others have and hated it.

When a Wedding Coordinator is onsite, it’s their job to make sure that everyone is doing what they were booked and paid for doing. Our job is not to be bossy, but to help keep things on track and to avoid as many mishaps as possible.

With executing a major event like a wedding, there are lots of logistics and key players involved. A Wedding Coordinator is there to be your point person, your extra set of hands, your runner and your friend. We are not there to make your job more difficult, but a whole lot easier.

It’s always best when I get to work with wedding vendors that I’ve worked with before. This way, we know how each other work, how we like to be talked to and handled. Vendors that appreciate the hard work that a coordinator does are always welcomed in our books. All vendors are there to work for the couple and to provide top notch service, but it is us that make sure the newlyweds get what they planned for and ultimately paid for.

Prior to the wedding, we sit down with the Bride and go over every last detail. We cover the timeline thoroughly, focusing on things like setup & delivery times and the execution of key events like the photo shoot and bouquet toss. If the Vendors are all on the same page (timeline) then it’s a win/win for us all, including the newlyweds. Wedding Coordinators are the middleman between the vendors and the couple. Vendors should know to come to us first for questions or concerns, for most of the time we have the answer or a solution. The couple have hired us so that they can enjoy their special day without many interruptions and without having a boat load of people asking them questions. Come to us, we’re here to help.

Vendors, when you’re approached by a Wedding Coordinator prior to the wedding (as most of us drop an email or phone call prior to the day to introduce ourselves) please welcome us with open arms and not a roll of the eyes and a grunt. We will do our best to stay out of your way if that is how you prefer to work, or we will be right alongside you if that’s what you need to go above and beyond.

So, I guess what we’re saying here is – let’s all work together to provide the best service we can for the couple. If they didn’t book you from a referral, they have no idea how you work and what kind of service you will provide...and that can be scary for some Brides. Most Brides that hire a Day of Coordinator are Type A personalities. They are organized, detail oriented and want what they want – and we love them for that!

A Coordinator is your friend, not your foe. Plus, we’re also great for referrals for future clients, so if we work well together, there may be future bookings.

To learn more about what exactly a Wedding Coordinator does, check out Ehow’s article here.

The 3-Day Response Rule & Promptly saying Thank You

Did you know that according to proper wedding etiquette, you are to respond to an invite within 3-days? I’ve got to admit that even I haven’t been that quick with responding on more than one occasion.

Sometimes you take longer than 3-days to respond because…
A) You’re not sure if you’re available/can get the time off work, etc
B) If you’re single, you’re not sure to respond as a single or a duo
C) If it’s a destination wedding, you’ve got to factor in vacation time and money into your response decision.

Figuring out any of those options in 3-days is perhaps to some, a little unrealistic - but, etiquette, like any good manners, have rules. Sadly, in today’s society, rules are more likely to be ‘rule of thumb’ rather than proper protocol.

So whether you’re invited to a wedding, bridal shower, bachelorette party or rehearsal dinner, I suggest you do your best to respond quickly – at least within the week you received the invitation – 2 weeks maximum, but definitely before the RSVP due date! It’s unfair that hosts (mainly Brides) have to call their invited guests to confirm their attendance. As a guest, you’ve been selected among many and welcomed to take part in a joyous life event - the least you can do is let the host know that you’d be honoured to attend…or not.

My take on RSVP…. Respond Sincerely & Very Promptly. (This also means if you respond yes, keep your promise and go. No one likes to be blacklisted as the person/couple that didn’t show. Empty seats at a wedding are a big no-no.)

So now that we’ve ‘lectured’ or rather ‘informed’ the guests on proper etiquette – what about the Bride & Groom? They must have some rules to follow too, right? Of course!

Promptly saying Thank You to your guests for everything and anything that they do for you is a must. Some family and friends do more than just ‘show up’ to your event – they give you heartfelt gifts and cards, they offer to help you with DYI details and other wedding/event logistics and sometimes even if they aren’t invited to the wedding they offer to look after your pet and or your house while you’re at your wedding and your honeymoon. Any nice gesture needs a thank you.

It’s most manageable to write and send out Thank You cards as you receive gifts before your wedding. This way it doesn’t feel like you have a whole stack of cards to personalize and sign either before or right after your big day.

Thank You cards should be sent out no later than 6 months after your wedding, anything longer than that is simply distasteful. Plus, if you have a Bridal Shower (or sometimes 2 or 3), you should really strive to have Thank You cards for those gifts sent out before your wedding day. Usually guests give you a gift for your shower, and for your wedding, thus equalling two Thank You cards for two separate gifts – one from just you, the Bride and the other from both of you as a happily married couple.

Images from www.prettypaperinvitations.com
Post based on article found on www.weddingaces.com - "RSVP Today If You Please"